Because you should track your progress toward your financial goals, you need a starting point that shows how much you’re worth today. Preparing a personal balance sheet, or statement of financial position, will give you this important information. This financial statement represents a person’s (or family’s) financial condition at a certain point in time. Think of a balance sheet as a snapshot taken of your financial position on one day out of the year. A balance sheet has three parts that, taken together, summarize your financial picture:
• Assets: What you own
• Liabilities, or debts: What you owe
• Net worth: The difference between your assets and liabilities
The accounting relationship among these three categories is called the balance sheet equation and is expressed as follows:
• Assets: What you own
• Liabilities, or debts: What you owe
• Net worth: The difference between your assets and liabilities
The accounting relationship among these three categories is called the balance sheet equation and is expressed as follows:
Let’s now look at the components of each section of the balance sheet.
Assets: The Things You Own
Assets are the items you own. An item is classified as an asset no matter if it was purchased for cash or financed with debt. In other words, even if you haven’t fully paid for an asset, you should list it on the balance sheet. In contrast, an item that’s leased is not shown as an asset because someone else actually owns it.A useful way to group assets is on the basis of their underlying characteristics and uses. This results in four broad categories: liquid assets, investments, real property, and personal property.'
• Liquid assets: Low-risk financial assets held in the form of cash or instruments that can readily be converted to cash with little or no loss in value. They help us meet the everyday needs of life and provide for emergencies and unexpected opportunities. Cash on hand or in a checking or savings account, money market deposit accounts, money market mutual funds, or certificates of deposit that mature within 1 year are all examples of liquid assets.
• Investments: Assets acquired to earn a return rather than provide a service. These assets are mostly intangible financial assets (stocks, bonds, mutual funds, and other types of securities), typically acquired to achieve long-term personal financial goals. Business ownership, the cash value of life insurance and pensions, retirement funds such as IRAs and 401(k) plans, and other investment vehicles such as commodities, financial futures, and options represent still other forms of investment assets. (For retirement fund accounts, only those balances that are eligible to be withdrawn should be shown as an asset on the balance sheet.) They vary in marketability (the ability to sell quickly) from high (stocks and bonds) to low (real estate and business ownership investments).
• Real and personal property: Tangible assets that we use in our everyday lives. Real property refers to immovable property: land and anything fixed to it, such as a house. Real property generally has a relatively long life and high cost, and it may appreciate, or increase in value. Personal property is movableproperty, such as automobiles, recreational equipment,household furnishings and appliances, clothing, jewelry, home electronics, and similar items. Most types of personal property depreciate, or decline in value, shortly after being put into use. About 40% of the average household’s assets consists of financial assets (liquid assets and investments); nearly half is real property (including housing); and the rest is other nonfinancial assets. The first section of Worksheet 2.1 lists some of the typical assets you’d find on a personal balance sheet. All assets, regardless of category, are recorded on the balance sheet at their current fair market value, which may differ considerably from their original purchase price. Fair market value is either the actual value of the asset (such as money in a checking account) or the price for which the asset can reasonably be expected to sell in the open market (as with a used car or a home).
If you’ve taken an accounting course, you will notice a difference between the way assets are recorded on a personal balance sheet and a business balance sheet. Under generally accepted accounting principles (GAAP), the accounting profession’s guiding rules, assets appear on a company’s balance sheet at cost, not at fair market value. One reason for the disparity is that in business, an asset’s value is often subject to debate and uncertainty. The user of the statements may be an investor, and accountants like to be conservative in their measurement. For purposes of personal financial planning, the user and the preparer of the statement are one and the same. Besides, most personal assets have market values that can be easily estimated.
Liabilities: The Money You Owe
Liabilities represent an individual’s or family’s debts. They could result from department store charges, bank credit card charges, installment loans, or mortgages on housing and other real estate. A liability, regardless of its source, is something that you owe and must repay in the future. Liabilities are generally classified according to maturity.
• Current, or short-term, liability: Any debt currently owed and due within 1 year of the date of the balance sheet. Examples include charges for consumable goods,
Assets: The Things You Own
Assets are the items you own. An item is classified as an asset no matter if it was purchased for cash or financed with debt. In other words, even if you haven’t fully paid for an asset, you should list it on the balance sheet. In contrast, an item that’s leased is not shown as an asset because someone else actually owns it.A useful way to group assets is on the basis of their underlying characteristics and uses. This results in four broad categories: liquid assets, investments, real property, and personal property.'
• Liquid assets: Low-risk financial assets held in the form of cash or instruments that can readily be converted to cash with little or no loss in value. They help us meet the everyday needs of life and provide for emergencies and unexpected opportunities. Cash on hand or in a checking or savings account, money market deposit accounts, money market mutual funds, or certificates of deposit that mature within 1 year are all examples of liquid assets.
• Investments: Assets acquired to earn a return rather than provide a service. These assets are mostly intangible financial assets (stocks, bonds, mutual funds, and other types of securities), typically acquired to achieve long-term personal financial goals. Business ownership, the cash value of life insurance and pensions, retirement funds such as IRAs and 401(k) plans, and other investment vehicles such as commodities, financial futures, and options represent still other forms of investment assets. (For retirement fund accounts, only those balances that are eligible to be withdrawn should be shown as an asset on the balance sheet.) They vary in marketability (the ability to sell quickly) from high (stocks and bonds) to low (real estate and business ownership investments).
• Real and personal property: Tangible assets that we use in our everyday lives. Real property refers to immovable property: land and anything fixed to it, such as a house. Real property generally has a relatively long life and high cost, and it may appreciate, or increase in value. Personal property is movableproperty, such as automobiles, recreational equipment,household furnishings and appliances, clothing, jewelry, home electronics, and similar items. Most types of personal property depreciate, or decline in value, shortly after being put into use. About 40% of the average household’s assets consists of financial assets (liquid assets and investments); nearly half is real property (including housing); and the rest is other nonfinancial assets. The first section of Worksheet 2.1 lists some of the typical assets you’d find on a personal balance sheet. All assets, regardless of category, are recorded on the balance sheet at their current fair market value, which may differ considerably from their original purchase price. Fair market value is either the actual value of the asset (such as money in a checking account) or the price for which the asset can reasonably be expected to sell in the open market (as with a used car or a home).
If you’ve taken an accounting course, you will notice a difference between the way assets are recorded on a personal balance sheet and a business balance sheet. Under generally accepted accounting principles (GAAP), the accounting profession’s guiding rules, assets appear on a company’s balance sheet at cost, not at fair market value. One reason for the disparity is that in business, an asset’s value is often subject to debate and uncertainty. The user of the statements may be an investor, and accountants like to be conservative in their measurement. For purposes of personal financial planning, the user and the preparer of the statement are one and the same. Besides, most personal assets have market values that can be easily estimated.
Liabilities: The Money You Owe
Liabilities represent an individual’s or family’s debts. They could result from department store charges, bank credit card charges, installment loans, or mortgages on housing and other real estate. A liability, regardless of its source, is something that you owe and must repay in the future. Liabilities are generally classified according to maturity.
• Current, or short-term, liability: Any debt currently owed and due within 1 year of the date of the balance sheet. Examples include charges for consumable goods,
utility bills, rent, insurance premiums, taxes, medical bills, repair bills, and total open account credit obligations the outstanding balances against established credit lines (usually through credit card purchases).
• Long-term liability: Debt due 1 year or more from the date of the balance sheet.
These liabilities typically include real estate mortgages, most consumer installment loans, education loans, and margin loans used to purchase securities.
• Long-term liability: Debt due 1 year or more from the date of the balance sheet.
These liabilities typically include real estate mortgages, most consumer installment loans, education loans, and margin loans used to purchase securities.
You must show all types of loans on your balance sheet. Although most loans will fall into the category of long-term liabilities, any loans that come due within a year should be shown as current liabilities. Examples of short-term loans include a 6-month, singlepayment bank loan, and a 9-month consumer installment loan for a refrigerator. Regardless of the type of loan, only the latest outstanding loan balance should be shown as a liability on the balance sheet, because at any given time it is the balance still due not the initial loan balance that matters.
Another important and closely related point is that only the principal portion of a loan or mortgage should be listed as a liability on the balance sheet. In other words, you should not include the interest portion of your payments as part of your balance sheet debt. The principal defines the amount of debt you owe at a given time and does not include any future interest payments. Lenders evaluate a prospective borrower’s liabilities carefully. High levels of debt and overdue debts are both viewed with disfavor. You’ll find the most common categories of liabilities on Worksheet 2.1.
Net Worth: A Measure of Your Financial Worth
Now that you’ve listed what you own and what you owe, you can calculate your net worth, the amount of actual wealth or equity that an individual or family has in owned assets. It represents the amount of money you’d have left after selling all your owned assets at their estimated fair market values and paying off all your liabilities (assuming there are no transaction costs). As noted earlier, every balance sheet must “balance” so that total assets equal total liabilities plus net worth. Rearranging this equation, we see that net worth equals total assets minus total liabilities. Once you establish the fair market value of assets and the level of liabilities, you can easily calculate net worth by subtracting total liabilities from total assets. If net worth is less than zero, the family is technically insolvent. Although this form of insolvency doesn’t mean that the family will end up in bankruptcy proceedings, it likely shows insufficient financial planning.
Net worth typically increases over the life cycle of an individual or family, as Exhibit 2.2 illustrates. For example, the balance sheet of a college student will probably be fairly simple. Assets would include modest liquid assets (cash, checking, and savings accounts) and personal property, which may include a car. Liabilities might include utility bills, perhaps some open account credit obligations, and automobile and education loans. At this point in life, net worth would typically be low, because assets are small in comparison with liabilities. A 29-year-old single schoolteacher would have more liquid assets and personal property, may have started an investment program, and may have purchased a condominium. Net worth would be rising but may still be low owing to the increased liabilities associated with real and personal property purchases. The higher net worth of a two-career couple in their late 30s with children would reflect a greater proportion of assets relative to liabilities as they save for college expenses and retirement. The level of net worth is important in the long-term financial planning process. Once you have established a goal of accumulating a certain level or type of wealth, you can track progress toward that goal by monitoring net worth.
Balance Sheet Format and Preparation
You should prepare your personal balance sheet at least once a year, preferably every 3 to 6 months. Here’s how to do it, using the categories in Worksheet 2.1 as a guide.
Net Worth: A Measure of Your Financial Worth
Now that you’ve listed what you own and what you owe, you can calculate your net worth, the amount of actual wealth or equity that an individual or family has in owned assets. It represents the amount of money you’d have left after selling all your owned assets at their estimated fair market values and paying off all your liabilities (assuming there are no transaction costs). As noted earlier, every balance sheet must “balance” so that total assets equal total liabilities plus net worth. Rearranging this equation, we see that net worth equals total assets minus total liabilities. Once you establish the fair market value of assets and the level of liabilities, you can easily calculate net worth by subtracting total liabilities from total assets. If net worth is less than zero, the family is technically insolvent. Although this form of insolvency doesn’t mean that the family will end up in bankruptcy proceedings, it likely shows insufficient financial planning.
Net worth typically increases over the life cycle of an individual or family, as Exhibit 2.2 illustrates. For example, the balance sheet of a college student will probably be fairly simple. Assets would include modest liquid assets (cash, checking, and savings accounts) and personal property, which may include a car. Liabilities might include utility bills, perhaps some open account credit obligations, and automobile and education loans. At this point in life, net worth would typically be low, because assets are small in comparison with liabilities. A 29-year-old single schoolteacher would have more liquid assets and personal property, may have started an investment program, and may have purchased a condominium. Net worth would be rising but may still be low owing to the increased liabilities associated with real and personal property purchases. The higher net worth of a two-career couple in their late 30s with children would reflect a greater proportion of assets relative to liabilities as they save for college expenses and retirement. The level of net worth is important in the long-term financial planning process. Once you have established a goal of accumulating a certain level or type of wealth, you can track progress toward that goal by monitoring net worth.
Balance Sheet Format and Preparation
You should prepare your personal balance sheet at least once a year, preferably every 3 to 6 months. Here’s how to do it, using the categories in Worksheet 2.1 as a guide.
- List your assets at their fair market value as of the date you are preparing the balance sheet. You’ll find the fair market value of liquid and investment assets on checking and savings account records and investment account statements. Estimate the values of homes and cars using published sources of information, such as advertisements for comparable homes and the Kelley Blue Book for used car values. Certain items for example, homes, jewelry, and artwork may appreciate, or increase in value, over time. The values of assets like cars and most other types of personal property will depreciate, or decrease in value, over time.
- List all current and long-term liabilities. Show all outstanding charges, even if you haven’t received the bill, as current liabilities on the balance sheet. For example,
assume that on June 23 you used your Visa card to charge $500 for a set of tires. You typically receive your Visa bill around the 10th of the following month. If you were preparing a balance sheet dated June 30, you should include the $500 as a current liability even though the bill won’t arrive until July 10. Remember to list only the principal balance of any loan obligation.
3. Calculate net worth. Subtract your total liabilities from your total assets. This is your net worth, which reflects the equity you have in your total assets.
3. Calculate net worth. Subtract your total liabilities from your total assets. This is your net worth, which reflects the equity you have in your total assets.
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